Take Control of Your Resource Planning Today!
Why Choose Our Resource Planning Tool?
Free for small teams
Completely free capacity planning for small teams with a few projects. A perfect addition to any project manager's arsenal.
Easy to Use
Intuitive Drag-and-Drop Scheduling in Gantt Chart view with Customizable Zoom Levels and view options. Literally Zero learning curve.
Mark and Track Project Milestones
Quickly mark important project milestones and keep them visible on the timeline so your team always knows what comes next.
Data-Driven Insights and Integrations
To fire or to hire? Monitor team utilization and make smarter business decisions. Integrate with your own database or AI agents via MCP.
Vacation Requests and Approvals
Your team members can request their vacation directly and your managers can approve this vacation. You have full control of different Time-off types (PTO, Public Holiday, Sick days...) and allowances per user.
Role based access
Assign different roles and permissions to your Team members. You can either follow Principle of Least Privilege (PoLP) or choose a lighter-touch policy: shared access for everyday tasks.
Have questions? We've got answers.
Resource Planner is a resource planning and vacation management tool that helps teams schedule projects, allocate people to work, and track time off from one shared calendar. Unlike broader project management platforms, it focuses only on capacity planning and scheduling, so it stays simple, fast to set up, and affordable.
Resource planner is so intuitive, that you will not need any support. However, if you need any help or you encounter any issues, you can contact us via email at adam@resourceplanner.io.
Yes, you can invite your colleagues when adding new team members. They will be considered as available team members. Based on assigned role, they can only see allocations or they can manage team members and projects as well.
You can use resource planner in any industry, that requires a team planning or any other resource allocation. From day to day shift scheduling in hospitality through manufacturing to planning in logistics or transportation. You can even schedule machines availability on construction sites.
All data is stored on secure servers in Europe. We do not sell your data to third parties. We use your data to provide and secure the service you signed up for. We use essential cookies to run the service; with your consent, we may also use a referral cookie to attribute referrals.
Yes. Resource Planner includes a built-in MCP (Model Context Protocol) server, so AI agents such as Claude, ChatGPT, or custom LLM applications can search your data, assign people to projects, check vacation impact, and flag long-running tasks directly through natural language, using workspace-scoped tools like rp_search, rp_assign, rp_vacation_impact, and rp_long_runs.
Learn how to grow your business with our expert advice. More from the blog
ResourcePlanner now connects with Zapier, n8n, MCP, REST API access, and webhooks. API access keys, MCP keys, webhooks, Time Off types, weekly planning, and percentage capacity inputs are now easier to use, with several features available on the free plan.
Boost project success with the best resource planning templates (updated may 2026). Discover a free Google Sheets resource planning template (our top pick) plus other Excel and Google Sheets templates for team capacity planning. Download your free template and start improving your resource utilization today!
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